A calm, capable assistant behind your busy day
Are you feeling overwhelmed with daily admin task, wishing you had more time to focus on what truly matters?
With over 18 years of experience, I support busy solopreneuers and small teams from behind scenes – gently and reliably.
Let me take care of the time consuming tasks, so you can enjoy more space to focus on what’s most important to you.
Profile
Kojima Miwa
I’m a highly experienced virtual assistant with over 18 years of administrative experience, including 4 years providing remote support services, based in Japan.
My core competencies include general office administration, blog writing, WordPress content management, video editing, and basic account tasks.
Clients have consistantly praised my attention to detail, reliability, and ability to deliver results that align closely with their expectations.
I have worked with international clients and am comfortable communicating in English for professional purposes.
It is truly rewarding for me to know that my work contributes to success and satisfaction of those I support. I would be honored to assist your business with efficiently, integrity, and care.
Services
Secretary
- Email management
- Schedule appointment
- Calender management
- Handing customer inquiries
- Travel arranges
Documents
- Creating templates
- Formatting documents
- Proofreading documents
- Translating documents
- Compiling research findings
Marketing
- Managing social media accounts
- Scheduling social media posts
- Designing social media graphics
- Generating leads
- Qualifying leads
Website
- Uploading blog posts to WordPress
- Editing blog content
- Updating website content
- Designing banner with Canva
- Editing movies
Administration
- Data entry
- Creating invoices
- Basic bookkeeping
- Managing spreadsheets
- Managing contact lists
Task Management
- Managing project timelines
- Preparing reports
- Creating charts and graphs
- Organizing degital files
- Maintaining style guides
If you have inquiries about other services, please don’t hesitate to contact me.
Testimonials
Client in E-CommerceShe always handles our Instagram content with such care and precision.
The visuals and captions are not only beautiful done, but also reflect exactly what we want to communicate.
I feel completely at ease leaving our brand in her hands.
Client in Online InstructorHer work on our WordPress site has been incredibly reliable.
Every article was published exactly how we imagined—clean layout, well-placed images, and thoughtful formatting.
It feels like she understands our vision without needing long explanations.
Small Business OwnerShe handled our document requests with great flexibility and attention to detail.
Whether it was a manual, report, or invoice, she adjusted the format and tone to fit our specific needs.
Working with her gave us peace of mind, even with last-minute changes.
Portfolio
Here are some examples of the virtual assistant tasks I have successfully completed:
WordPress Content Management and Publishing
- Article writing, layout formatting, image editing
- SEO settings, internal/external linking, visual styling
- Created landing pages for promotions
Clients: Bloggers, online instructors, in-house media teams
Instagram Account Management for a Global E-Commerce
- Created and scheduled posts, edited visuals, selected hashtags
- Produced short videos for Stories to enhance engagement
Clients: Overseas e-commerce business targeting English-speaking users
Video Editing for Training Materials
- Edited internal training videos (cutting, BGM, slide insertion)
- Optimized content for YouTube, designed supporting visuals
Clients: Companies providing in-house staff training
Business Document Creation
- Created manuals, reports, invoices, and application forms
- Served corporate internal needs, entrepreneurs, and my own operations
Clients appreciated the clarity and consistency of my work
Why Choose me ?
Always meet deadlines
Confortable communication
Suggestions and ideas
Price
Pricing starts at $20/hour.
Custom packages are available upon request.
If you need, please contact me for a custom quote based on your needs.
(No hidden fees. Invoices provided for every project./ Available for long-term or one-time project. )
Contact
I will get back to you within 1-2 business days in Japan.
SNS
Service Policy
Thank you for considering my virtual assistant services. To ensure a smooth and professional working relationship, please review the following policies:
Turnaround Time
I respect your time and strive to deliver all tasks by the agreed deadline. For urgent requests, please contact me in advance to confirm availability.
Revisions
One round of revision is included per task to ensure your satisfaction. Additional revisions may incur a small extra fee.
Payment Teams
Invoices are issued upon project start or completion (depending on the scope). Payments are accepted via only stripe. For long-term support, monthly billing is also available.
Cancellations and Refunds
Once the work has begun, fees are non-refundable. If you wish to cancel a project before work starts, please contact me as early as possible.
Confidentiality
All client information, content, and materials will be kept strictly confidential and never shared without permission.
If you have any questions about policies, feel free to get in touch. I’m happy to clarify or adjust based on your project needs.